Develop a charter for the IT Project

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Part One:
MOV – Measurable Organisational Value
(This is the goal of the project and is utilised to define the value that your team project will bring to your client)
• Identify the desired area of impact – Rank the following areas in terms of importance: Strategy / Customer / Financial / Operational / Social
• With reference to your project, identify one or two of the following types of value:

  • Better – is improving quality important to your client?
  • Faster – does your client want to increase efficiency?
  • Cheaper – is cutting costs important?
  • Do more – does your client want to continue its growth?

• Develop an appropriate metric – this sets the target and expectation of all the stakeholders. It is important to determine a quantitative target that needs to be expressed as a metric in terms of an increase or decrease of money.
• Determine the timeframe for achieving the MOV – ask yourselves, when do we want to achieve this target metric?
• SUMMARISE THE MOV IN A CLEAR CONCISE STATEMENT OR TABLE

(Note: the MOV should inform everyone what the project will achieve, not how it will be achieved. It should also focus on the organisation, not on the technology that will be used to build or support the information system; The MOV illustrates the student’s detailed consideration of the target and a thorough analysis of the expectations of all stakeholders.The format is logical, clear and well-structured.).

Part Two:
Define Scope and produce a Scope Management Plan (SMP).
Define the scope of the project and detail how the scope will be managed.
Provide a list of Resources

Identify and detail the resources for the project using MS Project where appropriate, including:

  • People (and their roles), plus any extra personnel that is required for the project.
  • Technology – any hardware, network and software needs to support the team and your client.
  • Facilities – where will most of the teamwork be situated?
  • Other – for example, travel, training etc.

Part Three:

Using MS Project, develop a schedule using a high level Work Breakdown Structure (WBS). It should include:

  • Milestones for each phase and deliverable
  • This will tell everyone associated with the project that the phase or deliverable was completed satisfactorily.
  • Activities / Tasks
  • Define a set of activities / tasks that must be completed to produce each deliverable.
  • Resource Assignments
  • Assign people and resources to each individual activities.
  • Estimates for Each Activity / Task
  • Develop a time estimate for each task or activity to be completed.

Part Four:

Project Risk Analysis and Plan

  • Document any assumptions you have made about the project
  • Using the Risk Identification Framework as a basis, identify five risks to the project – one for each of the five phases of the methodology.
  • Analyse these risks, assign a risk to an appropriate member, and describe a strategy for the management of each specific risk.
  • Note: All steps in project risk analysis and alternate strategies are comprehensively discussed and presented in the context of the project, with evidence of thorough consideration of the framework to validate the alternatives.

Part Five:

Quality Management Plan. It should include:

  • A short statement that reflects your team’s philosophy or objective for ensuring that you deliver a quality system to your client.
  • Develop and describe the following that your project team could implement to ensure quality;
  • A set of verification activities
  • A set of validation activities
  • Note: All required project steps are correctly identified and appropriately contextualised for the selected project.

Part Six:

Closure and Evaluation

  • Develop a closure checklist that the project team will use to ensure that the project has been closed properly. (The closure checklist is detailed, and has been used accurately to close the project. The evaluation has been professionally documented.)
  • Develop a project evaluation – outline and discuss how your project’s MOV will be evaluated.

* Referencing of sources (APA 6th ed citation) to reinforce findings.

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